How do I login?
Follow this link and use your University of Guelph central user id and password.
How do I request validation for an activity?
Login to the Co-curricular Transcript site and follow the prompts. It takes less than 30 seconds to request approval for an activity.
When is the best time to request validation?
The best time to request validation is when you have completed your term/season/position for the activity that you are seeking validation for. For example, Student Senate terms are from September 1to August 31 and that would make the first two weeks of September the ideal time to request validation.
Why is my activity ‘pending’?
Activities are automatically pending until the validator has an opportunity to approve your request.
How do I know when my activity has been approved?
Login to the Co-curricular Transcript site and select My Requests from the options menu on the right hand side of the page. A table will appear that lists any requests you’ve submitted and their current status.
How long will it take to have my activity approved?
The wait time is dependent on the volume of requests that each validator is currently handling, however, validators will strive to complete validation requests within two weeks on average.
What does 'check e-mail' mean?
If this notation appears on your ‘My Requests’ table, the validator for your activity has sent you an e-mail and requires a response before moving forward.
Can I make more than one request at a time?
Yes – and no. When you login you make each request individually, however, during your session you can make as many requests as is appropriate (ie. that you qualify to make).
How do you know what dates to use when requesting approval of my activity?
The dates of your activity(ies) are unique to that role and organization. Below is a list of some common start and end dates categorized by role type. This is not necessarily accurate to your experience. Please check with your validator to confirm. If your activity is not listed, please contact your validator (see below).
|Athletics||Varies by role and sport|
|Board of Governors||July 1- June 30|
|Central Student Association||Executive: May 1 – April 30 Board: varies by member|
|College Governments||Executive: May 1 – April 30 Board: varies by member CVSA begins October 1|
|First Response Team||Varies by role|
|Graduate Student Association||Executive: May 1 - April 30 Board: varies by role|
|Interhall Council||May 1 – April 30|
|Student Housing Services||Varies by role|
|Senate||September 1 – August 31|
|Student Support Network||Volunteers: September 1 – April 30 Team Leaders: varies|
Who is responsible for approving my activity request(s)?
Each organization has an assigned validator listed below.
|Board of Governors||University Secretariat||univsec|
|Central Student Association||
|College Governments||Shannon Thibodeau||sthibode|
|First Response Team||Robin Begin||rbegin|
|Graduate Student Association||Erin Angus||eangus|
|Interhall Council||Shannon Thibodeau||sthibode|
|Student Housing Services||Mildred Eisenbach||meisenba|
|Student Support Network||Daniel Poulin||ssn|
What do I do if my request has been declined?
There are a number of reasons why your request could have been declined. If no reason is stated on the My Requests table or you have outstanding questions, contact that activity’s validator.
How can I appeal the decline of my request?
Responsibility for validating requests lies with the organization where the activity takes place. If you have any questions regarding the response you’ve received, contact the validator for your organization.
When can I order an official copy of my Co-curricular Transcript?
Beginning in Winter 2012, and once your activity(ies) has/have been approved, you can order an official CCT.
The activities I’ve been involved in on campus are not listed as eligible for inclusion. Why?
This is a pilot year for the CCT and only those activities that meet the stated criteria, as indicated on the Eligible Activities list, will be approved in the pilot year.
What activities can be approved?
In the pilot year, 2009-2010, the activities outlined on the Eligible Activities page can be approved.
I had a role that is eligible before May 2009, can it be validated?
Activities that took place prior to May 2009 cannot be validated. The pilot year commences in 2009-2010 and only activities from that time forward will be approved.
How can I suggest an activity be added?
Visit Propose Activities and follow the instructions.
What criteria were used to determine the activities for the pilot year?
The activities eligible for validation in the pilot year offer concrete opportunities for learning to be applied, reflection to take place, and skills to be honed and developed. These activities a) occur on campus, b) are not awarded academic credit, and c) are supported through intensive training and regular supervision/coaching from professional supervisors, mentors, and/or coaches.
Who can be a validator?
Validators are those who support the activities through intentional training opportunities and supervision. These can be professional supervisors, mentors and/or coaches.
What are the Learning Outcomes?
The Intended Learning Outcomes and their dimensions are listed on a separate page.
Why were these outcomes chosen and where do they come from?
The Intended Learning Outcomes were introduced in the 2004 and 2006 publications, “Learning Reconsidered: A Campus-Wide Focus on the Student Experience” (Keeling, R. ed.). These student learning outcomes have been widely regarded as the products of an integrated, transformative, and inter-connected university education… one that spans the classroom, campus life, and the broader community. We see these outcomes as complimentary to the University’s Learning Objectives and reflective of the University of Guelph’s commitment to the education of the whole student.
How can I learn even more about the Co-curricular Transcript?
If you're interested in learning more about the CCT, contact Jessica Carter (ext. 56204), Coordinator, Special Projects in Student Life.